COVID-19 Vaccination Status Privacy Collection Statement

This Collection Statement

This COVID-19 Vaccination Status Privacy Collection Statement (Collection Statement) explains how we collect and keep your vaccination status information. We do these things to comply with Public Health Orders made under the Public Health Act 2016 Western Australia. Unless otherwise required or authorised by law (e.g. a PHO), we have decided to minimise the sensitive information related to evidencing your vaccination status that we collect and keep.

This Collection Statement is additional to and should be read together with our Privacy Policy, which you can access at By providing us with the required evidence of your vaccination status, as described below, you consent to us collecting, using and disclosing that sensitive information in accordance with this Collection Statement. 

Do I need to provide proof that I’ve been vaccinated?

In addition to complying with the PHOs, the health and safety of our members and staff remains our top priority. We appreciate your co-operation in providing any of the evidence noted below to confirm your vaccination status. You can provide evidence of your vaccination status in the form of:

What if I have a medical exemption?

If you have a medical exemption that precludes you from being vaccinated, you can provide a copy of this exemption signed by an authorised medical practitioner. 

How do I provide proof of my vaccination status?

Before your first return to the gym you will need to provide your COVID-19 Digital Certificate (or any of the evidence above). 

There are two ways you can provide proof of vaccination:

  1. Please bring your proof of vaccination with you on your first return to the gym and show it to our staff who can verify it and record that your vaccination status has been verified.

  2. If you would prefer that we do not have a record of your vaccination status, please show evidence of your vaccination status to our staff each time you visit the gym. 

What happens once I’ve provided proof of my vaccination status?

If you show your evidence to our reception staff they will sight and verify it. Once your evidence is verified by our staff your member profile on our database will be updated to indicate that your vaccination status has been verified.

Your documentary evidence will only be:​

  • used for the sole purpose of verifying your vaccination status in relation to your access to and use of our Studio.

Will Studio 209 Fitness ever share my vaccination status with anyone?

Other than as specified in this Collection Statement we will not disclose your evidence or vaccination status information to any third party unless required or authorised to do so by law or a court or tribunal order. However, we may share your information with relevant regulatory bodies if they wish to check our compliance with the PHOs so they can do so.

We will take reasonable steps to secure this information from unauthorised access, use or disclosure and from loss.

I have questions

If you have any questions about this statement, please contact us on